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PRIVACY POLICY

A legal disclaimer

The explanations and information provided on this page are only general and high-level explanations and information on how to write your own document of a Privacy Policy. You should not rely on this article as legal advice or as recommendations regarding what you should actually do, because we cannot know in advance what are the specific privacy policies you wish to establish between your business and your customers and visitors. We recommend that you seek legal advice to help you understand and to assist you in the creation of your own Privacy Policy.

Privacy Policy - the basics

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Privacy Policy

Effective Date: 10/01/2018
Last Updated: 06/02/2025

RJJ Bookkeeping ("we", "our", or "us") values your privacy and is committed to protecting your personal and financial information. This Privacy Policy describes how we collect, use, disclose, and safeguard your information when you visit our website rjjbookkeeping.com or use our bookkeeping services.

This policy complies with applicable federal privacy laws, including the Gramm-Leach-Bliley Act (GLBA), and follows best practices for businesses operating in the state of Georgia (GA), USA.

1. Who This Policy Applies To

Our services are primarily intended for businesses. This Privacy Policy applies to any personal information we collect from business owners, employees, or representatives in the course of providing bookkeeping services.

2. Information We Collect

Personal Information
We may collect personal information such as:

  • Full name

  • Email address

  • Phone number

  • Business name and address

  • Tax ID or Employer Identification Number (EIN)

  • Bank account and financial records

  • Accounting software credentials or integrations (as authorized)

Non-Personal Information
When you visit our website, we may collect:

  • IP address

  • Browser and device information

  • Referring URLs

  • Pages visited and time spent

  • Cookies and other tracking technologies (see Section 8)

3. How We Use Your Information

We use your information to:

  • Deliver professional bookkeeping and financial services

  • Communicate with you about your account or inquiries

  • Comply with legal, tax, and regulatory obligations

  • Maintain internal records and reports

  • Improve our website and services

4. Sharing and Disclosure

We do not sell or rent your personal data. Your information may be shared only with:

  • Authorized employees, contractors, and agents bound by confidentiality

  • Trusted third-party service providers (e.g., secure cloud storage, accounting software)

  • Legal or regulatory authorities, if required by law

We ensure all third parties adhere to strict data protection practices.

5. Data Security

We implement industry-standard administrative, technical, and physical safeguards to protect your information, including:

  • Encrypted data transmission (SSL/TLS)

  • Secure storage and backups

  • Access controls and user authentication

  • Regular security audits

6. Data Retention

We retain information only as long as necessary to:

  • Fulfill the purpose for which it was collected

  • Comply with applicable financial and tax record-keeping laws

  • Resolve disputes and enforce agreements

7. Your Rights and Choices

Depending on your location and the nature of your relationship with us, you may have the right to:

  • Request access to your personal information

  • Correct or update inaccurate information

  • Request deletion of your data, where permitted by law

  • Withdraw consent at any time, where applicable

To exercise your rights, contact us at [insert email address].

8. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to:

  • Improve user experience

  • Analyze website traffic

  • Maintain website functionality

You can disable cookies through your browser settings. Continued use of our website implies consent to these practices.

9. Third-Party Links

Our website may contain links to other websites. We are not responsible for the privacy practices or content of those third-party sites. We encourage you to review their privacy policies.

10. Children's Privacy

Our website and services are not intended for individuals under the age of 13. We do not knowingly collect personal information from children. If we learn that we have collected such information, we will delete it immediately.

11. Legal Basis and Federal Compliance

Where applicable, we comply with the Gramm-Leach-Bliley Act (GLBA), which requires financial institutions to explain their information-sharing practices and safeguard sensitive data.

12. Changes to This Policy

We may update this Privacy Policy occasionally. When we do, we will revise the “Last Updated” date and post the changes on our website. Continued use of our services after such changes constitutes acceptance.

13. Contact Us

If you have questions about this Privacy Policy or how we handle your data, contact us at:

RJJ Bookkeeping
Marietta, Ga 30060
ruby@rjjbookkeeping.com
770-380-8307

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